PALACE FIELDS RESIDENTS ASSOCIATION
(Tenants, please pass on these minutes to your Landlord and also, why not read these minutes on the Palace Fields website at www.palacefields.com
Residents Meeting No. 46. Held on 4th September 2013
at Ard Ri House Hotel, Milltown Road, Tuam at 8pm.
1. PRESENT. (a)
William Martin No. 91.
Stephen McDonnell. No. 239.	Michael Goss.No.48.
Ronan O' Ceallaigh No. 144.	Karen Kennedy. No.150.
Miceal Reilly No. 194		

John Fleming. No.77.

Maeve Waldron No.47.
Mary Monaghan No 143.	

Mary Fahy No. 275.
Bridget Flaherty No. 40.
Deirdre McCarthy. No 12.	Bernie Kelly    No. 242.
JJ Burke      No 245.
Denise Burke No 245.
Marion Costello No. 179.
Bronagh McLoughney. No. 64.		
17 Persons present.				
				
Thanks to all who attended.

(b)

	Apologies from		
 Marian Walsh No. 5.
	Anne Kelly No. 51.

		

2.DISTRIBUTION.
(a) The previous minutes were distributed to the area representatives and these in turn were delivered to their allocated areas.

Copies of minutes were also distributed to Frank Breslin (Neighbourhood Watch Liaison Officer) and Sergeant Michael Bradly of Tuam Gardi station.

3.DATE OF NEXT MEETING.

(a) Wednesday 2nd October 2013 in the Ard Ri House Hotel at 8pm.
4. ACCEPTANCE OF PREVIOUS MEETINGS MINUTES.
(a) They were accepted.
5.TREASURERS REPORT.
(a) The balance in the main account as of the 04.09.13 is 14,824.77. Euro this balance included all expenditure to date.  

(b) WM reported that 4,040.00 Euro had been collected in June, July and August this year.

(c) The outgoings for last three months was 849.50 Euro. All of which was approved by the committee.

(d)  Generally the collection of contributions was going well however, area 9 is still to commence with collection.

(e) BM asked if all monies relating to the trees to the boundary had been collected. WM pointed out that all monies had been collected in connection with this matter with exception of 140.00 Euro. This was being disputed by a resident in the Demense Cottages as Rob Steed had been paid this money. This is currently being taken up with Rob Steed.

6. MATTERS ARISING.
(a) MG reported that the summer social held on the 6th of July last was very successful. He thanked ROC for his organising  of the event  and he in turn thanked the other members involved.
(b) The social raised a total of 1,097.00 Euro of which 405.26 was to be off set for expenses in connection with the food and the marquee hire. Leaving a net figure of 691.74 Euro. It was originally thought that approximately 50% (350.00 Euro) should go to the 'Pieta House' project however WM suggested that this figure be increased to 400.00 Euro. It was put to the vote and was agreed.
(c) A cheque handing over ceremony is to be held at the entrance to the estate at 7 to 7.30 pm on Friday the 6th of this month. Michael Ryder representing  'Pieta House' together with newspapers will be on hand to take part in the handover. All are welcome to attend.
(d) MG reported that 'thank you' letters had been sent to all third parties who contributed to the occasion with donations and prises. However due to the lack of contact names, three oil supply companies had not been written to. MG will do this in the next few days.
(e) R'OC kindly handed a draught copy of the proposed PFRA Constitution Document. This was passed round the meeting and will be the subject of futher discussion.     
7. MAINTENANCE OF COMMUNAL AREAS.

(a) MG confirmed that  a meeting is to take place next week with Councillors with regards to the pedestrian access to the park project. MG will report back to next meeting. 

(b) WM has spoken with Garrett Fox regarding damage to the base of some trees on the estate and has asked him to not strim up those trees that are vunerable. MG pointed out that GF had suggested that a strip of  roofing felt could be provided to the base of these trees as a trial. It was agreed that this be experimented with.

(c) MG confirmed that he was still pressing Rhatigan's for the further trees required to verges in areas 3,5, 6 and 7. Together with the erection of the two neighbourhood watch signs.

(d) It was agreed that the trees on the estate be inspected this autumn and that any dead or infected trees be removed. Including the removal of the tree supports in area 8.

8. NEIGHBOURHOOD WATCH SCHEME.
(a)  MG had spoken to Sergeant Michael Bradly of Tuam Gardi station a few days ago. He asked if there had been any problems on the estate and mentioned that there had been breaking and entering on other estates.

9. JJ RATGIHAN AND GALWAY COUNTY COUNCIL.

(a) MG pointed out that Francis Mulry had mentioned to him that the only oustanding item to be completed on the estate was the finishing course to the roads. This may be an indication that this work may be being considered.
10. ANY OTHER BUSINESS.
(a) The question of STOP sign/marking on the roads at three junctions was mentioned. MG to bring it up with Rhatigan's. 
(b) It is thought that a gas service will be brought into the estate, once all the commercial services are installed in town. This should be done before the finishing coat of DBM is put down.
(c) KK mentioned that of late, children had been playing late at knight kicking balls against the walls into the early hours of the morning. MG to approach residents concerned. 
(d) MG mentioned that tomorrow evening he is attending a meeting relating to the appeal action in  connection with the 499KW Waste Anaerobic Digestion Biogas Plant, that was refused planning permission earlier this year by the Galway CC. MG to report back to next meeting.
SOME USEFUL NUMBERS.

1/ ElectricSkyline for street lighting replacement lowcall 1890 328587 or text 087 1955076 or Email : faults@electricskyline.ie

2/ Palace Fields Residents Association website. www.palacefields.com

3/ An Garda Siochana Tuam 093 70841. Neighbourhood Watch Scheme Liaison Officer - Frank Breslin.

4/ Dog warden name and number Christy Corcoran 087-2224192.

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