PALACE FIELDS RESIDENTS ASSOCIATION
(Tenants, please pass on these minutes to your Landlord and also, why not read these minutes on the Palace Fields website at www.palacefields.com
Residents Meeting No. 35. Held on 6th June 2012.
at Ard Ri House Hotel, Milltown Road, Tuam at 8pm.
1. PRESENT. (a)

William Martin No. 91.
	Michael Goss.No.48.
Ronan Kelly No. 144.			
John Fleming. No.77
				
Karen Kennedy. No.150.				
M. Kearney           No. 190.
Breda Nicholson. No. 194.
Gabriel Burlie       No. 194.
Bernie Kelly          No. 242.
Bridget Flaherty   No. 40.
Kathleen Desmond No.264	Marian Walsh No. 5.
Mary Fahy No. 275.
Deirdre McCarthy. No 12.
			
14 Persons present.				
				
Thanks to all who attended.

(b)

	Apologies from		
Liam Halion.   No. 192.	Maeve Waldron No.47.
Bronagh McLoughney. No. 64.	Stephen McDonnell. No. 239.	 Kitty O' Conner No. 3.	
2.DISTRIBUTION.
(a) The previous minutes were distributed to the area representatives and these in turn were delivered to their allocated areas.

Copies of minutes were also distributed to Declan Costello (Neighbourhood Watch Liaison Officer) and Sergeant Michael Bradly of Tuam Gardi station.

3.DATE OF NEXT MEETING.

(a) Wednesday 5th September 2012 in the Ard Ri House Hotel at 8pm.
4. ACCEPTANCE OF PREVIOUS MEETINGS MINUTES.
(a) They were accepted.
5.TREASURERS REPORT.
(a) The balance in the main account as of the 06.06.12 is 12,179.00 Euro. With further monies received at this meeting the sum will increase to 13,549.00 Euro.

(b) As can be seen from the above figures, collection of monies for the second year of maintenance has commenced and thanks was given to all committee members who have helped in the collection. For those residents or landlords who have not paid, please have your 60.00 or 30.00 Euro ready for collection. A numbered receipt will then be handed to all who have paid. Income  for this year is 7,216.00 Euro amounting to approximately 120 dwellings having made a contribution to date.

(c) Expenditure in the last month is as follows:-

Shrubberys		2,000.00 Euro.
Shrubberys (labour)	         600.00 Euro.
Printing	           87.00 Euro.

(d) It was agreed that letters are to be sent out to the letting agents representing landlords on the estate. To inform them of the 60.00 Euro.
 6. MATTERS ARISING.
(a) MG reported that the revised artwork for the signage/advertisment in connection with the sponsorship of the new shrubberys  had been received. This was passed around the meeting and was given approval by the committee. In addition, the size of the signage was discussed, RK produced a board that was 700 mm x 200mm which was thought to be the size of the finished signage for the shrubberys. It was agreed and approved however, that the sign should be 450 mm long x 200 mm deep as suggested by RK. MG will go back to Mannions with this information for approval. The signs will then be manufactured and erected in place in the main shrubberys. 
(b) As last minutes.
(c)  The committee was asked to encourage as many people as possible to attend meetings.
(d) With regards to the light fitting to the  front of the estate. Two quotations based upon two proposals had been received from Declan McGrath of Airtricity as a result of our meeting on site on the 5th of April last. Both schemes were shown to the committee. Option 1 was a ARC IP66 light fitting which gave a 'T' shaped light to the ground at a cost of 1,716.00 Euro plus VAT.Airtricity Ref. G/222/11. Option 2 was a K-LUX URBIS light fitting which produces a 360 degree light to the ground at a cost of 2,195.00 Euro plus VAT Airtricity Ref. G/223/11. Both fittings will be on eight meter high columns. The VAT in both cases is 13.5%. In addition, RK pointed out that the cost of the ducting from the power point would be 1,500.00 Euro plus VAT. This was the price received from a sub-contractor arranged by Rhatigan's. MG produced a letter that was passed round the committee, as received from Arlum Ltd dated the 18th of January last, it confirmed that Arlum Ltd would pay for this work. Lastly, there would be a standard connection fee for un-metered supplies payable to the ESB. This enables the light to be connected to the electricity grid. This fee is approximately 400.00 Euro.
(e) The above options were put to the vote. It was agreed and passed that option 2 should be accepted, on the understanding that Arlum are paying for the trenching and ducts etc. It was thought that the whole project would come to approximately 3,000.00 Euro with VAT and the ESB charge.
(f) A query relating to the top course of the road was raised from a resident in area 9. The contractor is to carry this work out as part of the 'Taking In Charge Works' at some point in the future. No date has been given.
(g) A query relating to the coniferous trees next to the entrance into the park and next to number 270. MG confirmed that as part of an improvement scheme for this area, these trees it is hoped, will be removed.
(h) WM and MG confirmed that some progress had been made with contacting the Chairman and Secretary of the Demesne Cottages.  Relating to the tree problem with the western boundary of the site. A meeting is to be set up.
(i) WM and MG attended the Tuam Tidy Towns meeting held in Reapy's a week last Saturday. It is hoped that the Estates in Tuam will be entered into a competition next year.
7. MAINTENANCE OF COMMUNAL AREAS.
(a)  KK mentioned that replacement trees were required in a verge to area 6. WM mentioned that Rhatigans had replaced eight trees this year as an on going project. Any further replacement will be done in the next planting season.

(b) As last minites.

(c) The cleaning and sweeping of the gutters to the roads has been done. It was noted however that the work was not carried out as well as last year. MG will right to Francis Mulry on the matter.

8. NEIGHBOURHOOD WATCH SCHEME.
(a) As last minutes.

9. JJ RATGIHAN AND GALWAY COUNTY COUNCIL.

(a) As last minutes.
10. ANY OTHER BUSINESS.
(a) WM metioned that EM still had to deal with the damaged shrubs that had been planted recently.
(b) BF mentioned that children had been noticed climbing and damaging trees in area 2. This problem is to be addressed.
(c) The paving proposed to fill the verge between the main carriageway and the cul-de-sac in area 1 was discussed. It was thought that if this work was carried out, the residents association may be held responsible should an accident occur at this point. Another solution will have to be thought of.
(d) It was reported that residents in area 1 are allowing their dogs to foul the green and are not clearing up after them. These residents are to be approached.
 SOME USEFUL NUMBERS.

1/ ElectricSkyline for street lighting replacement lowcall 1890 328587 or text 087 1955076 or Email : faults@electricskyline.ie

2/ Palace Fields Residents Association website. www.palacefields.com

3/ An Garda Siochana Tuam 093 70841. Neighbourhood Watch Scheme Liaison Officer - Declan Costello.

4/ Dog warden name and number Christy Corcoran 087-2224192.

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